HIPAA
Certified
Expert
MoveWP is a certified HIPAA compliance expert for WordPress. We configure your hosting, encrypt PHI databases, harden logins, integrate HIPAA-compliant email, and set up the security layer required to protect patient health information — fully documented and audit-ready.
Most WordPress agencies say they handle HIPAA sites without any formal training. MoveWP has completed professional HIPAA compliance certification through TotalHIPAA.com, one of the leading HIPAA training and certification organizations in the United States. Our certification covers the Privacy Rule, Security Rule, Breach Notification Rule, and the specific obligations of Business Associates who handle electronic Protected Health Information.
This means when we configure your WordPress site for HIPAA compliance, we are working from a certified knowledge base — not guesswork.
Verify TotalHIPAA certification →HIPAA is not a single checkbox. It is a set of technical, administrative, and physical safeguards required under federal law for any organisation handling electronic Protected Health Information.
All electronic Protected Health Information must be encrypted at rest and in transit. This means your WordPress database, backups, and form submissions containing patient data must use AES-256 or equivalent encryption.
You must implement mechanisms to record and examine activity in systems containing ePHI. WordPress audit logs must capture admin logins, content changes, user management, and plugin activity.
Any vendor who handles ePHI on your behalf — including your hosting provider, email service, and form processors — must sign a BAA. Operating without one is a direct HIPAA violation.
Only authorised users may access ePHI. WordPress must enforce strong passwords, MFA on all admin accounts, role-based access, and automatic session timeouts for inactive users.
You must have encrypted, tested backups that can restore ePHI following an emergency. Backups must be stored offsite and tested regularly — not just assumed to work.
If ePHI is exposed, you have 60 days to notify affected individuals and HHS. Having security monitoring and incident response procedures in place is essential to meeting this deadline.
If your WordPress site collects, stores, or processes any form of Protected Health Information, HIPAA compliance is not optional — it is federal law.
GPs, specialists, clinics, and private practices with patient intake forms, appointment booking, or telehealth pages.
Any dental practice collecting patient information, medical histories, or insurance data online.
Therapists, psychologists, and counselling practices where confidentiality of patient data is especially critical.
Online prescription services, telehealth platforms, and remote care providers handling prescriptions and diagnoses.
Fitness, nutrition, and wellness platforms that collect medical history, diagnoses, or health metrics tied to identifiable individuals.
WordPress-based portals, dashboards, or client-facing tools that connect to healthcare systems or display patient data.
Practices collecting treatment histories, consultation forms, or before/after documentation tied to patient identities.
Academic or commercial research portals that collect participant health data, lab results, or clinical trial information.
HIPAA compliance is not a single plugin. It is a layered security architecture that protects PHI from the moment a patient fills in a form to the moment it is stored and backed up.
A complete, hands-on HIPAA setup for your WordPress site — every layer addressed, documented, and audit-ready.
We configure AES-256 encryption for your WordPress database tables containing Protected Health Information. Patient records, form submissions, and health data are encrypted at rest so even direct database access cannot expose readable PHI.
We install, configure, and tune Shield Security Pro on your WordPress site. This covers two-factor authentication on all admin accounts, login rate limiting, brute force protection, file change detection, user session management, and suspicious activity blocking.
Standard WordPress email via PHP mail or Gmail is never HIPAA compliant. We integrate your WordPress site with a BAA-covered email provider — Paubox, HIPAAmail, or ProtonMail Business — so all email communication containing PHI is encrypted end-to-end.
We implement comprehensive WordPress audit logging that records every admin login, content change, user permission update, plugin activation, and data access event — with tamper-evident logs retained for the required six-year period under HIPAA documentation rules.
Standard contact forms are not HIPAA compliant. We configure your patient intake forms, appointment booking, and health questionnaires using HIPAA-covered form providers or encrypted WordPress form solutions that keep PHI protected from submission to storage.
We configure Cloudflare with a custom Web Application Firewall ruleset tuned for healthcare WordPress sites, blocking malicious bots, SQL injection attempts, and credential stuffing attacks before they reach your server or touch any PHI.
We help you identify every vendor in your WordPress stack that handles ePHI, verify which ones offer BAAs, and document the BAA chain required for HIPAA compliance. We also prepare the internal documentation checklist required under 45 CFR § 164.316.
We configure encrypted, offsite backups of your WordPress database and files, tested and documented in line with the HIPAA Contingency Plan standard. Backup encryption keys are stored separately from backup data to meet the security standard requirements.
We conduct a full technical risk assessment of your existing WordPress setup, identifying every gap between your current configuration and HIPAA Security Rule requirements, then provide a prioritised remediation plan with timelines and documentation.
Standard email is never HIPAA compliant. We integrate your WordPress site with providers that sign BAAs and encrypt all PHI in email end-to-end.
Industry-leading HIPAA-compliant email platform that encrypts all outbound email automatically — no patient action required. We integrate Paubox with your WordPress site for appointment confirmations, patient notifications, and form responses.
Dedicated HIPAA-compliant hosted email built for healthcare providers. We configure HIPAAmail as your WordPress transactional email provider, ensuring every automated email from your site is covered under a BAA and encrypted in transit and at rest.
End-to-end encrypted email based in Switzerland. We integrate ProtonMail Business with WordPress for organisations that want maximum privacy. ProtonMail for Business signs BAAs and provides full PHI encryption in both storage and delivery.
Gmail, standard Office 365, PHP mail(), Mailchimp, Mailgun, and SendGrid do not sign BAAs and are not HIPAA compliant for PHI. Using any of these for patient communications is a HIPAA violation, even if the content seems routine.
A transparent view of every item we address when making your WordPress site HIPAA compliant.
"Our practice had been collecting patient forms through a standard WordPress contact form for two years. MoveWP identified three major HIPAA violations in our setup, fixed everything, and gave us documentation we could show our compliance officer. We finally feel protected."
"We needed HIPAA compliance set up on our telehealth WordPress portal before launch. MoveWP handled the database encryption, got us set up on Paubox for email, configured Shield Security, and gave us a full BAA checklist. Launched on time and fully compliant."
"I was using Gmail to send appointment reminders from my WordPress booking system. MoveWP explained why this was a HIPAA violation, switched us to Paubox, and reconfigured our entire email flow. The process was smooth and the documentation they provided was excellent."
Full setup, documentation, and verification. We work first, you pay when everything is confirmed compliant and audit-ready.
Full technical HIPAA compliance setup for your WordPress site — every item in the checklist above configured, documented, and verified by a certified HIPAA expert.
Ongoing compliance monitoring available as an add-on. We work first — payment sent only after you confirm everything is in order.
Get HIPAA Compliant →Need ongoing HIPAA monitoring or have a multi-site network? Contact us for a custom quote →